Administrative Information & Procedures

In recent years, entrepreneurial activities by College faculty members have become more frequent and often more complex. The University's dual objectives: supporting such activities for the public good while also protecting both faculty members and the institution's interests, occasionally come in to conflict, or may be perceived as being in conflict. The following resources are available to assist with understanding and properly documenting entrepreneurial activities so as to reduce instances of conflict of interest. 

University Policy Statements

To begin with, please read the following CAFE policy and University regualtions regarding faculty consulting, overload and disclosure. 

Provost's 2020-21 Memo on Faculty Consulting and Outside Employment

Consulting, Overload, and Disclosure in the CAFE

AR 3:9 Consulting and Other Overload Employment

AR 7:2 Financial Conflict of Interest Involving Research

AR 7:9 Institutional Conflicts of Interest Involving Research

GR X Regulations Affecting Employment

Cooperative Extension Conflict of Interest Policy

HR Policy 18.0 Regarding Outside Employment for Staff

Use of Self-Authored Textbooks

Additionally, please see the Provost's August 19, 2014 statement regarding recent events related to Conflict of Interest policy at the University of Kentucky.

A Message from the Provost about Transparency and Accountability

Faculty Overload Documentation

Documentation and prior approval of employment outside of the University is important to protecting the interests of both faculty members and the institution.Historically, this documentation has been completed with a "Form F." As of Fall 2014, the process has moved online through the MyUK portal. The reference guides below may be helpful in completing the overload documentation. For additional assistance, contact the Office for Faculty Advancement and Institutional Effectiveness at 859-323-6589.

Instructions for Submitting a Faculty Overload Form 

Instructions for Creating Substitutions for Faculty Overloads 

Graduate Student Overloads

Graduate students are not permitted to work more than .50 FTE; therefore, any overload assignment must be approved through the Graduate School. This includes assignments in addition to full-time institutional fellowships. A Graduate Student Overload Form should be submitted to the Graduate School in the event an overload is needed. Remember to check the Personnel Assignment Details in PA40 to determine if other assignmenr exist for that individual. The Graduate School advises that overloads are not encourages and that they could slow down the studen'ts progress towards completing their degree. 

Policy on Serving as Fact Witnesses and Expert Witnesses

CAFE staff and faculty members are periodically approached by attorneys requesting assistance in the form of testimony in anticipated or pending litigation. The following policy covers these instances.

Serving as a Fact or Expert Witness 

Office of Sponsored Projects Administration

The Office of Sponsored Projects Administration is responsible for administering the Conflict of Interest Policy (AR 7:2). Their website has additional resources that may be helpful in understanding this policy. 

Office of Sponsored Projects Administration 
 

Nancy Cox, Ph.D.
Vice President for Land-grant Engagement and Dean
nancy.cox@uky.edu

     

Pam Edwards, MSLS
Special projects Manager Sr.
S-123 Ag Science Building North, Lexington, KY 40506
859-257-4772
pam.edwards@uky.edu 

Responsibilities include scheduling Dean's appointments, overseeing office operations, and providing CAFE information.

     

Glenda Meyer
Administrative Support Associate 
S-123 Ag Science Building North, Lexington, KY 40506
859-257-7238
859-257-4772
glenda.meyer@uky.edu

Responsibilities include coordinating reserved parking, coordinating CAFE conference room and car reservations, and providing CAFE information.

Please contact Megan Lucy with website related questions/comments.