A student who is enrolled in another university (even an ABD Ph.D. candidate) and will be working or studying with a UK faculty member will be considered a visiting student at the University of Kentucky. 

Note that the University of Kentucky’s visiting  student designation is different from the visiting research scholar designation in a J-1 visa application. It is common for a visitor’s J-1 designation to be “research scholar,” while their University of Kentucky designation is “visiting student.”

The following steps should be taken to appoint a visiting  student: 

1. A UK faculty member must first invite the student to participate in research at the University of Kentucky. A letter of invitation template may be found on the International Center website.

2. The faculty member should request a complete CV from the visiting student.

3. The faculty member should complete the Visiting Student Approval Form, and have it signed by the Department Chair.

4. The faculty member should attach the student’s letter of invitation and CV to the Visiting  Student Approval Form and send it by email to Assistant Director of Faculty Resources Megan Lucy at meganlucy@uky.edu.

5. Associate Dean for Faculty Resources, Planning and Assessment will approve the Visiting Student Approval Form as the Dean’s delegate, and Megan will send the approved form back to the faculty member.

For Graduate Students: 

6. Once the faculty member has received the signed form, the faculty member should send it on to Suzanne McGinnis in the Graduate School at suzanne.mcginnis@uky.edu.

7. The visiting graduate student must complete UK’s graduate school application, using the application category “visiting student,” and program “invited visiting student” in the online application found at: https://app.applyyourself.com/AYApplicantLogin/fl_ApplicantConnectLogin.asp?id=ukgrad.

8. The visiting graduate student will be enrolled in the non-credit baring course GS690 by a UK Graduate School representative. 

9. If the visiting graduate student is coming from outside of the United States, the signed Visiting Student Approval Form should also be uploaded into ICAT when requesting J-1 status from International Student and Scholar Services (ISSS). ISSS will not process the paperwork for a J-1 visa until all steps have been completed.  

10. Add the visiting student's information into SAP. The Visiting Student Approval Form, signed by the Associate Dean, must be attached to the request in the SAP workflow system. 

For Undergraduate Students: 

6. Once the faculty member has received the signed form, the faculty member should send it on to Michelle Garth in Undergradaute Admissions at michellegarth@uky.edu

7. If the visiting student is coming from outside of the United States, the signed Visiting Student Approval Form should also be uploaded into ICAT when requesting J-1 status from International Student and Scholar Services (ISSS). ISSS will not process the paperwork for a J-1 visa until all steps have been completed. 

8. Add the visiting student's information into SAP. The Visiting Student Approval Form, signed by the Associate Dean, must be attached to the request in the SAP workflow system.