Updated August 17, 2017

Beginning August 24, 2017 for the Fiscal Year 2018 (and all future fiscal years) payroll and cost distribution are entirely separate processes from Distribution of Effort and the Effort Planning System.


Payroll Distribution

Department business staff will continue to enter payroll distribution information through FES. This does not affect a faculty member’s official Distribution of Effort in any way, it is only for payroll distribution purposes. Questions about payroll distribution may be directed to Chris Fensin in the College Business Center.


Distribution of Effort 

As processes related to faculty evaluation, Distribution of Effort and the Effort Planning System are overseen at the college level by the Assistant Dean for Academic Administration and all questions about Distribution of Effort and the Effort Planning system should be directed to Assistant Dean Lisa Collins or Assistant Director of Faculty Resources Megan Lucy.

Distribution of Effort is related to a faculty member’s annual performance reviews and promotion and tenure. It is governed by AR 3:8 Faculty Workload Policy Statement. The way the effort is distributed guides how a faculty member is to be evaluated in the areas of research, teaching, service, administration, and professional development. Tenure and tenure-track faculty members’ effort in the area of teaching is expected to adhere to the College’s Guidelines for Tenure and Tenure-Track Faculty Teaching Distribution of Effort and the CAFE RoP Attachment E: Teaching Overload. Further, all faculty members are expected to have at least 5% service effort as covered in the College’s Guidelines on Service Distribution of Effort.

Distribution of Effort is administered through the Effort Planning System located on the Faculty Services and Enterprise Services tabs of MyUK. Also on these tabs, below the link for the Effort Planning System, you will find user documentation explaining how to use the Effort Planning System.

In years past, department staff would print paper DOE forms for faculty members, department chairs, and the Dean. In the new Effort Planning System, all signatures are handled electronically, and the Distribution of Effort document is forwarded through the Effort Planning System workflow. Instructions for faculty members and chairs on how to electronically sign their Distribution of Effort Forms is found in the user documentation for the Effort Planning System on the Faculty Services tab of MyUK. The final Distribution of Effort forms will be printed by the Office of the Assistant Dean for Academic Administration and filed in the faculty member’s standard personnel file as required by AR 3:8. Faculty members and departmental staff may also print DOE forms for their records.

Questions about Distribution of Effort and the Effort Planning System should be referred to Assistant Dean Lisa Collins or Assistant Director for Faculty Resources Megan Lucy at 859-257-7249.