The research title series is covered by AR 2:5.

 The following instructions are for appointing a new faculty member to a research title series position that already exists. If a position you wish to fill does not currently exist, you must first complete the steps to create a position.

1.  Locate the original approved position description. If the position description needs revision, you are creating a new position, not filling an existing position, therefor see instructions to create a position

2.  Request permission from the Dean. Draft a email memorandum to the Dean requesting permission to fill the position. CC the Associate Dean for Faculty Resources, Planning and Assessment on this email.  Attach the approved position description. Example 

3.  Once the Dean has given written permission to fill the position, an open, competitive search must be held. Review the Faculty Position Searches page for guidelines on how searches must be conducted. 

4. Complete a Request for Hiring Pause Exception form and submit it to Le Anne Herzog at

5.  Post the position through the Human Resources Integrated Employment System (IES).  Be sure to follow established advertising guidelines.  HR will assist. 

6.  When a suitable candidate is selected, the Department Chair writes an offer letter to the candidate. The Dean and Associate Dean for Faculty Resources, Planning and Assessment will review the draft offer letter. Remember it is best for new faculty to start on the first of a month. Please refer to the Offer Letter Guidelines.  Note that Research Title Series Offers must comply with the minimum salaries  as established each year by the Provost. 

7.  After the Chair has received a signed offer letter, the Department should work with the new hire to fill out the required paperwork from the Office of Human Resources (for instance, the I-9 form) and enter the new hire’s information in to IRIS/SAP.

8.  Complete the New Faculty Demographic Worksheet. 

9.  Request the following credentials from the candidate to attach to the New Faculty Demographic Worksheet.

  • Original, Official Transcript of highest degree. Additional transcripts are required if the candidate’s highest degree is not in the same discipline as the hiring department, or if the candidate has more than one terminal degree.
  • Career CV 

10.  Compile the Appointment Packet and submit it to the Associate Dean for Faculty Resources, Planning and Assessment. The completed appointment packet should include: 

Submit the appointment packet to:

            Megan Lucy

            CAFE Office of Faculty Resources, Planning and Assessment

            L-104 Ag Science Center North 


11.  The Office of Faculty Resources, Planning and Assessment will respond with an Academic Appointment Form, attached to email. Obtain signatures and return to the Office of Faculty Resources, Planning and Assessment, attached to email.


Electronic signatures are acceptable on all documents.


Fair Labor Standards Act Compliance and the Research Title Series 

On March 8, 2017 Associate Provost G.T. Lineberry and HR Director/Compensation Debbie Carwile met with CAFE department chairs and unit directors to discuss the FLSA. 

The UK policy on faculty and the FLSA is as follows:
The only title series on which FLSA has an impact is the Research Title Series.

This means that Research Title Series faculty, particularly those on phased retirement, must meet the minimum $47,476 threshold in order to remain salaried.  Research Title Series faculty whose phased retirement assignments fall below $47,476 must be paid hourly.

The FLSA has no impact on faculty in any title series in post-retirement positions.