Visiting scholar (sometimes called a visiting scientist) and faculty appointments are covered by AR 5:1.   

It is important to note the difference between visiting scholars and visiting faculty members. Visiting scholars do research while at UK and do not teach, while visiting faculty are primarily assigned teaching responsibilities. 

Visiting scholars/faculty members have temporary academic appointments with the University, not to exceed one year, but subject to renewal in exceptional cases if approved by the Provost or Executive Vice President for Research. Visiting scholars/faculty do not typically receive a salary from the University, however as temporary academic staff, they are eligible for some UK benefits, such as a UK ID card, parking permit, and medical insurance. For a complete list of benefits visiting scholars are eligible for see AR 5:1

 

Complete the following steps to appoint a visiting scholar: 

  1. A faculty member may identify a scholar they would like to invite to participate in research at the University of Kentucky as a visiting scholar.
  2. Request a complete CV from the candidate.
  3. In writing, the sponsoring faculty member should request permission from their Department Chair to extend an offer to the visiting scholar. This correspondence between the sponsoring faculty member and the chair should outline dates and expectations set on the proposed visiting scholar. This may be done by email.
  4. The sponsoring faculty member should send an offer letter to the visiting scholar outlining dates and expectations of the appointment. This may be done by email.
  5. The Department Chair should complete the Visiting Scholar Approval form. 
  6. Attach the scholar’s CV, a copy of the offer letter, and a copy of the correspondence between the sponsoring faculty member and the Visiting Scholar Approval form to an email and send to Assistant Director of Faculty Resources Megan Lucy at megan.lucy@uky.edu.  
  7. Once the Dean has approved the appointment, the packet will be forwarded to the Provost’s office for final approval.

 

Additional Documentation and Approval for Visiting Faculty

If a visiting faculty member will be teaching, additional documentation is needed. Follow the same steps as for a visiting scholar/scientist however, in addition to the CV and letters, the following documents are required:

  1. New Faculty Demographic Form
  2. Original, official transcripts of the faculty member’s highest degree

Submit these documents, along with the rest of the appointment packet to the Assistant Dean’s office. The Assistant Dean’s office will generate an E02 and Teaching Credentials form. These will need to be signed and returned via email to megan.lucy@uky.edu.

Visiting faculty with teaching appointments must be approved by both the Provost and Board of Trustees. The Assistant Dean’s office will forward the necessary paperwork and Faculty Database actions to the Provost’s office to complete these steps.

Electronic signatures are accepted on all documents. 

International Visiting Scholars and Faculty

For visiting scholars and faculty from outside of the United States, please refer to the J-1 Visa information from the UK International Center