Creating a New Faculty Position (All Title Series)
The following process for creating and filling faculty positions is in effect as of FY 2023:
- The academic unit discusses the need for hiring a new faculty member, including other departments/multidisciplinary programs as appropriate.
- The academic unit formally prepares proposal, which draws on the list of possible reasons to hire/create a position as well as any additional relevant ideas the unit can present. Appendices may be included for supporting data.
- The academic unit faculty vote on materials. If multiple proposals from same unit, please provide rank order of preference.
- The Department Chair/Unit Director/Program Director submits proposal materials to OFRPA via cafe-frpa@uky.edu, by one of four Request Submission Option deadlines. The deadlines are:
|
|
First Opportunity |
Second Opportunity |
Third Opportunity |
Fourth Opportunity |
|
Department Faculty Line Request Submission Deadline |
August 15 |
January 15 |
April 15 |
June 15 |
|
Search Authorization Approval Decision by Dean/Provost (Anticipated) |
September 15 |
February 15 |
May 15 |
July 15 |
|
Offer Letter Approved by Dean/Provost (Anticipated) |
April |
July |
October |
December |
|
Appointment Materials Due from Department (Anticipated) |
Early May |
Early August |
Late October |
Early January |
|
BoT Decision |
Mid-June |
Mid-September |
Mid-December |
Mid-February |
|
Possible Start Dates |
July 1*, August 1*, September 1 |
October 1, November 1, December 1 |
January 1*, February 1 |
March 1, April 1, May 1, June 1, |
5. The faculty Hiring Proposal Review Team evaluates the proposals. The review team is the Dean, Associate Deans of Instruction, Extension, Research, DEI, Finance, and an academic unit leader with no proposal in the pool (if every unit has a proposal under consideration, this spot is left vacant). The review committee may respond to the request with the following options:
- Recommend as Presented; Recommend with Revisions (work with college leadership to reconcile); Recommend Resubmission; Not Recommended; Recommend Asking Provost for New Position(s)/Filling Positions
6. The academic unit refines technical aspects of the materials in conjunction with Associate Dean for Finance and OFRPA for Provost Office Search Authorization request.
7. OFRPA submits search authorization materials to Provost Office through Workflow (cc: Academic unit leader, Associate Deans for FRPA and Finance).
8. The academic unit completes the SAP Position Number Creation Request Form and submits it to LeAnne Herzog at Leanne.herzog@uky.edu. This step is not required for adjunct positions, unless the department wants the adjunct faculty member to appear in SAP.
9. Once the position is approved by the Provost, the department chair will be notified and may begin the open, competitive search. Please review the Position Searches webpage for information regarding the search process.
