Consulting, Faculty Overloads and Conflict of Interest
In recent years, entrepreneurial activities by College faculty members have become more frequent and often more complex. The University's dual objectives: supporting such activities for the public good while also protecting both faculty members and the institution's interests, occasionally come in to conflict, or may be perceived as being in conflict. The following resources are available to assist with understanding and properly documenting entrepreneurial activities so as to reduce instances of conflict of interest.
University Policy Statements
To begin with, please read the following CAFE policy and University regulations regarding faculty consulting, overload and disclosure.
2022-2023 Provost's Annual Memo on Consulting and Employment Outside the University
Consulting, Overload, and Disclosure in the CAFE
AR 3:9 Consulting and Other Overload Employment
AR 7:2 Financial Conflict of Interest Involving Research
AR 7:9 Institutional Conflicts of Interest Involving Research
GR X Regulations Affecting Employment
Cooperative Extension Conflict of Interest Policy
HR Policy 18.0 Regarding Outside Employment for Staff
Use of Self-Authored Textbooks
Additionally, please see the Provost's August 19, 2014 statement regarding recent events related to Conflict of Interest policy at the University of Kentucky.
A Message from the Provost about Transparency and Accountability
Faculty Overload Documentation
Documentation and prior approval of employment outside of the University is important to protecting the interests of both faculty members and the institution.Historically, this documentation has been completed with a "Form F." As of Fall 2014, the process has moved online through the MyUK portal. The reference guides below may be helpful in completing the overload documentation. For additional assistance, contact the Office for Faculty Advancement and Institutional Effectiveness at 859-323-6589.
Instructions for Submitting a Faculty Overload Form
Instructions for Creating Substitutions for Faculty Overloads
Graduate Student Overloads
Graduate students are not permitted to work more than .50 FTE; therefore, any overload assignment must be approved through the Graduate School. This includes assignments in addition to full-time institutional fellowships. A Graduate Student Overload Form should be submitted to the Graduate School in the event an overload is needed. Remember to check the Personnel Assignment Details in PA40 to determine if other assignmenr exist for that individual. The Graduate School advises that overloads are not encourages and that they could slow down the studen'ts progress towards completing their degree.
Policy on Serving as Fact Witnesses and Expert Witnesses
CAFE staff and faculty members are periodically approached by attorneys requesting assistance in the form of testimony in anticipated or pending litigation. The following policy covers these instances.
Serving as a Fact or Expert Witness
Office of Sponsored Projects Administration
The Office of Sponsored Projects Administration is responsible for administering the Conflict of Interest Policy (AR 7:2). Their website has additional resources that may be helpful in understanding this policy.
Nancy Cox, Ph.D.
Vice President for Land-grant Engagement and Dean
For student and academic matters needing the Dean's attention, please contact Senior Associate Dean Carmen Agouridis at firstname.lastname@example.org.