Part-Time Instructor (PTI) appointments are addressed in the following policies:
AR 2:1-1, page 4
Provost Policy Statement: Academic Appointment and Contract Period for Part-Time Faculty Teaching Credit-Bearing Courses
Provost Policy Statement: Academic Appointment Requirement for Teaching Credit-Bearing Courses
Provost Policy Statement: SOPs – Instructional Faculty (Part-Time Instructor)

Instructions for New PTI Appointments
1. Receive concurrence from faculty members in the academic unit, by email or faculty meeting, on what responsibilities the PTI will have. This concurrence should be documented either in meeting minutes or by email.

2. Be mindful of SACSCOC Faculty Credentials Guidelines.

3. For PTI not currently employed by the University, Academic Unit HR Administrator creates faculty posting (public or internal/invite only) in IES. Candidate(s) applies for position.

4. Academic Unit Leader composes a formal offer letter and extends offer. OFRPA is available to review the draft offer letter, though we have provided editable template letters below. The pay rate must comply with the College's Part-Time Instructor Rate Schedule. For guidance on appointment start and end dates, please reference Provost Policy Statement: Academic Appointment and Contract Period for Part-Time Faculty Teaching Credit-Bearing Courses

PTI academic appointments and payroll assignments are managed separately. Academic appointments for PTI may be created on a fiscal year basis (July 1 – June 30) regardless of start and end dates on the payroll assignment. The start and end dates on the Notice of Academic Appointment and Assignment (E02) form does not guarantee employment for the full period. For PTI payroll instructions, see Quick Reference Guide on Part-Time Instructors.

Part-Time Instructor Offer Letter Template for non-UK Employee

Part-Time Instructor Offer Letter Template for UK Employee

5. For PTI not currently employed by the University, Academic Unit HR Administrator initiates pre-employment screening (PES) in IES.

6. Review and utilize Part-Time Instructor Onboarding Checklist and provide checklist to PTI.

7. Submit the appointment documentation to M-G CAFE Office of Faculty Resources, Planning and Assessment (OFRPA) at cafe-frpa@uky.edu. For fall instruction, documentation should ideally be sent by May 1^st. For spring instruction, documentation should be sent ideally by October 1^st.

Reappointing Previous PTI
Currently, a PTI may have an instruction gap of up to three years between faculty reappointments before requiring a new initial appointment. If an academic unit needs to reappoint a PTI who has been inactive for less than three years, the academic unit should email cafe-frpa@uky.edu with the effective reappointment date so that OFRPA may begin the reappointment process.

Instructional Assignments for Staff
For UK staff whose major job responsibilities (MJR) include teaching credit-bearing UK courses, this instructional responsibility cannot be more than 25% of their total MJRs.

Overload assignments must be in accordance with HR Policy and Procedure #30: Compensation Administration and AR 3:9 Faculty Consulting and Other Overload Employment.